27Jun 25 10 Flotsam & Jetsam Tasks You Should Delegate Today (and Free Up Mental Space)

Many things to do, many things to learn, many things to achieve, many things to take care of.

Things are many, but the time is limited.

There are certain things that are flotsam and jetsam — but it’s better to take care of them for your mental sanity and the smoothness of other important things.

So today, we’re going to talk about 10 flotsam and jetsam tasks that you can delegate, save time, and gain some sanity for yourself.

Task number one: Inbox Detoxing

Every day, we receive hundreds and hundreds of unwanted emails — newsletters, promotions, spam.

You can delegate the task of unsubscribing from unwanted newsletters, tagging, archiving, or color-coding various emails to your virtual assistant.

That way, you can easily find what you need, when you need it.

Task number two: Calendar Tidy-Up

Your calendar can get messy without you realizing it.

Let your virtual assistant help by: Adding missing Zoom or meeting links. Adjusting time zones correctly. Blocking time for deep work or focus. Confirming meetings that have unclear or missing titles

These small fixes keep your schedule clean and save you from last-minute confusion.

Delegate it — and stay organized without the stress.

Task number three: File Naming and Organization

Renaming hundreds of files is irritating.

Even if AI helps you generate formats (like Invoice_May2025_ClientX), someone still has to copy, paste, and apply them across folders.

This is especially true if you’re dealing with a bulk of documents.

It’s a boring and tiresome job that requires relentless focus — which you’d rather use somewhere else.

Also, one very important task for overall efficiency is moving docs to the correct folders in Drive or Dropbox.

A virtual or personal assistant can handle this for you and keep your cloud folders in shape.

Task number four: Comment Moderation

If you’re active on social media or YouTube, cleaning up spam, replying to basic queries, or hiding inappropriate posts is essential.

These tasks don’t require creativity — but they do need due diligence and a prompt approach.

Also, when someone shares meaningful feedback, your assistant can note it down for your attention.

All of these can be delegated.

Task number five: Software/App Cleanup

Sometimes, we download trial apps or tools and forget about them.

They stay there — resting on your phone or computer, eating up space and slowing things down.

Removing unused apps and updating passwords or software versions (for data security) is crucial — and easily delegate-able.

Task number six: LinkedIn Maintenance (This one was missing — added for sequence completion)

Cleaning up old connections, accepting pending invites, liking a few posts — these small things keep your LinkedIn alive and healthy.

Your assistant can help here too.

Task number seven: Document Formatting

Converting messy docs into branded templates can be time-consuming.

Creating consistent headers, footers, and font styles is repetitive work.

No matter how much AI you use, human supervision and tweaking are always needed.

So yes, this can and should be delegated.

Task number eight: Contact List Grooming

Merging duplicates, updating phone numbers, tagging contacts by category, or exporting contacts to your CRM — these are basic admin tasks.

Delegate them to your VA.

Task number nine: Random Screenshots & Downloads

You might be watching podcasts or videos and taking lots of screenshots.

But after 7 days, it becomes impossible to track what belongs to what.

Organizing screenshots into labeled folders (with timestamps or naming conventions) is a great task to delegate.

Also, deleting unnecessary or duplicate files that are clogging up space can be offloaded.

Task number ten: Checklist & SOP Creation

You have ideas, rough drafts, and voice notes.

But creating a checklist or workflow document? You keep procrastinating.

That’s where a virtual assistant comes in.

They can convert your raw inputs into clear SOPs and reusable checklists — which saves time, prevents recurring errors, and makes delegation easier in the future.

Bonus Tip

These tasks may feel too small to delegate — but together, they add up to hours of mental clutter.

Start delegating them — and your brain will thank you.

If you need help with admin work, marketing, design, development, bookkeeping — you name it, we’re here for you.

We’re a team of AI-experienced, pro-level virtual assistants and admin experts.

We help a wide range of customers and use all the required tools — be it Microsoft 365, Zoho CRM, or Google Workspace.

So give us your flotsam and jetsam — and go do what you love the most, or the things that need you the most.